GC—004
Sciuridae
Inventory Squirrel
Sciurus reconditus
A record of what you own and what condition it is in. Photograph each item, describe it, and keep the record. Then come back later — after a year, or after a tenancy — and record the same items again. What you end up with is not a list. It is a history, and a history is the thing that settles arguments.
In development
One habit, put to two uses
The record
Household contents photographed and described against the day you may have to prove what was there. A collection catalogued properly, each piece with its own images and notes. Nothing clever — just the record you always meant to make and never did, made quickly enough that you actually finish it.
The pro version
For letting agents and anyone running property on someone else's behalf. Build the inventory at the start of a lease, then revisit the same items at each inspection through the term and again at the final outgoing inspection. Every item keeps its own trail of entries, so the question is never what did it look like before — it is already answered.
One entry, four visits
Every item carries its own history. The report sets the first record against the most recent one, which is the comparison anybody actually wants to see.
Oak dining table, seats sixGood. Light ring mark, left of centre. Four photographs.
No changeTwo photographs.
Scratch, near edgeApproximately 80 mm, front right. Three photographs.
Scratch unchanged. Ring mark unchangedFour photographs.
Illustrative. Your own item entries, your own wording.
The short account
- Habitat
- Households recording contents for insurance · collectors cataloguing what they hold · letting agents, landlords and property managers running lease inspections
- Field marks
- Photographs and a description against every item · the same items revisited at intervals, each visit kept · condition history held per item rather than per report · PDF reports carrying your own logo and details
- Reports
- A report sets the original record of each item against its most recent one, so a landlord can see the condition of everything as at a given inspection, in one document
- Where it lives
- Your device. Your record stays yours
- Upkeep
- Not yet set. The basic record is intended to stay simple and cheap; the property side is the pro version
- Status
- In development — the earliest-stage specimen in the collection, and the one most likely to change shape
Record it, revisit it, report it
Record it
Photograph the item, describe it, and note its condition. Work through a room or a lease schedule in one sitting.
Revisit it
Come back at an inspection, a renewal or a review and update the same entries. Nothing is overwritten — each visit is added to the item's own trail.
Report it
Generate a PDF carrying your logo and details, setting the first record of each item against the latest one. Hand it to the landlord, the tenant or the insurer.
Your record stays yours. An inventory is a photographic tour of everything you own and where you keep it. That is not a thing to hand to a server, so there is not one. It sits on your device, and you keep your own backup.
Questions people actually ask
Is this stock control?
No. It records specific things and their condition over time — the table, the geyser, the 1968 pressing — not quantities on a shelf.
What is the difference between the two versions?
The basic version keeps a record for yourself: contents, collections, anything you would want proof of. The pro version adds the working pattern of a lease — an ingoing inventory, inspections through the term, and a final outgoing inspection — with reports branded as yours.
Does a new inspection replace the old record?
Never. Each visit is added to the item's history. The whole point is being able to see what a thing looked like in February and what it looks like now.
When can I have it?
This is the earliest of the four and the one still finding its shape. If the property side is what you need, say so — it is the part most likely to be built first, and being told what an inspection actually has to produce is genuinely useful to us.